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New Ordering Procedures

Manual Handling & Portering Services

  1. In the first instance you should contact Portering Services/Manual Handling to discuss and agree the service to be provided.
  2. If the service is chargeable, you will be advised to raise a requisition on Oracle.
  3. Once Portering Services/Manual Handling has received the Purchase Order your booking will be treated as confirmed. Please note that your booking will not be treated as confirmed until Portering Services/Manual Handling receive the Purchase Order.
  4. After the Purchase Order has been sent to Portering Services/Manual Handling, any amendments to numbers required or service to be provided should be agreed with the Portering Services/Manual Handling.
  5. After the service has been provided, Portering Services/Manual Handling will send you confirmation of the service actually provided and the final charges for this. The order should not be receipted until you have received these details.
  6. If you agree with these details, please receipt the order on the basis of the breakdown of final charges. Any queries should be referred to Portering Services/Manual Handling.
  7. Once it has been receipted, you need to check that the Purchase Order is closed on Oracle, otherwise your encumbrances may be affected.
  8. If the final breakdown of service provided and associated charges differ from the original requisition, then you will need to action a Purchase Order Change Request

Security Services

  1. In the first instance you should contact Security Services to discuss and agree the service to be provided.
  2. If the service is chargeable, then you will be advised to raise a requisition on Oracle.
  3. Once Security Services has received the Purchase Order your booking will be treated as confirmed. Please note that your booking will not be treated as confirmed until Security Services receive the Purchase Order.
  4. After the Purchase Order has been sent to Security Services, any amendments to numbers required or service to be provided should be agreed with the Security Services.
  5. After the service has been provided, Security Services will send you confirmation of the service actually provided and the final charges for this. The order should not be receipted until you have received these details.
  6. If you agree with these details, please receipt the order on the basis of the breakdown of final charges. Any queries should be referred to Security Services
  7. Once it has been receipted, you need to check that the Purchase Order is closed on Oracle, otherwise your encumbrances may be affected.
  8. If the final breakdown of service provided and associated charges differ from the original requisition, then you will need to action a Purchase Order Change Request

Auxiliary Services

  1. In the first instance you should contact Security Services to discuss and agree the service to be provided.
  2. If the service is chargeable, then you will be advised to raise a requisition on Oracle.
  3. Once Security Services has received the Purchase Order your booking will be treated as confirmed. Please note that your booking will not be treated as confirmed until Security Services receive the Purchase Order.
  4. After the Purchase Order has been sent to Security Services, any amendments to numbers required or service to be provided should be agreed with the Security Services.
  5. After the service has been provided, Security Services will send you confirmation of the service actually provided and the final charges for this. The order should not be receipted until you have received these details.
  6. If you agree with these details, please receipt the order on the basis of the breakdown of final charges. Any queries should be referred to Security Services
  7. Once it has been receipted, you need to check that the Purchase Order is closed on Oracle, otherwise your encumbrances may be affected.
  8. If the final breakdown of service provided and associated charges differ from the original requisition, then you will need to action a Purchase Order Change Request

Departmental Car Parking Permits

  1. If you require a new or renewal Departmental Car Parking Permit, then you will need to contact carparking@cardiff.ac.uk who will provide you with a price.
  2. You will then need to raise a requisition on Oracle.
  3. Once Security Services has received the Purchase Order, they will issue you with the relevant Permit(s). Please note that you will not be issued with the Permit until SECTY have received the Purchase Order.
  4. Once it has been receipted, you need to check that the Purchase Order is closed on Oracle, otherwise your encumbrances may be affected.
  5. Once you have received the Permit(s), please receipt the order.