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Data Protection

Data Proctection

This page gives you information about data protection.

The Admissions Framework documents all the regulations the University has regarding applicants including data protection.

During your application the University collects information from you:

  • Contact and personal information required in order to administer the application process;
  • Information required to inform the decision about your suitability for your chosen programme of study;
  • Equality and diversity monitoring and contextual information to allow the University to monitor the impact of its admissions policies and procedures on particular groups.

The University will store this information for a fixed period of time in line with the University’s Records Retention Schedule.  After this time, your data will be destroyed.

The University is bound by the requirements of the Data Protection Act 1998 in terms of safeguarding personal information.  The University will not discuss your application with anyone unless you have given written permission for the University to do so.  If you would like to authorise someone to be able to respond to the University’s requests for information, submit correspondence and make decisions, for example accommodation preferences, on your behalf, then please send an email or letter to the addresses at the bottom of the page.  This can be particularly useful if gap year travel is planned.   

Should you wish to request a copy of your personal data held by the University, further information can be obtained through the Subject Access Request Procedure.

Information relating to relevant criminal convictions submitted by applicants in order to meet the requirements of professional, statutory and regulatory bodies and/or the University’s Declaration of Criminal Convictions Panel’s requirements is managed in accordance with the University’s policy statement on the secure storage, handling, use and retention and disposal of Disclosures and Disclosure information.

Contact Information

Please include your full name and application number in all your correspondence,
Admissions Team: e-mail
Tel: +44 (0)2920 879999
Fax: +44(0)2920 876138
Post: Admissions Team, Cardiff University, McKenzie House, 30-36 Newport Road, CF24 0DE