Why should I sign in?
- How do I find a book on my reading list
- How do I search and browse for useful books?
- How do I find journals?
- How do I find an eBook?
- What is ArticleSearch?
- How do I narrow down my list of results?
- How do I narrow my results by date?
- What do the coloured dots next to my results indicate?
- How do I find a database I want to search?
- How do I select and search databases in LibrarySearch?
Renewing and requesting
- How can I see which books I have on loan?
- How do I renew my books?
- How do I reserve a book?
- How do I request an item from the Store?
- How do I make an Inter-Library Loan request (Cardiff University staff and postgraduate research students only)?
Saving and exporting results
Saved searches and alerts
- How can I save my searches so I can re-use them later?
- How do I create an alert?
- Where do I find my saved searches and alerts?
Tags and reviews
- How do I create tags?
- How do I view tags created by others?
- How do I review a book/journal/article?
- How do I read reviews of an item?
Why should I sign in?
It is important to sign in to ensure you have access to all resources. Signing in will enable you to retrieve all available results and read the full selection of articles online because you will be authenticated as a licensed user via the University. Once you are signed in you can use the full range of LibrarySearch services, such as renewing and requesting items, saving items to your e-Shelf, saving searches and alerts and tagging and reviewing items.
Sign in by selecting Sign in CU Staff/Students at the top right of the screen and entering your computer username and password. If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. You will know you are signed in when your name appears at the top right of the screen. Make sure you sign out when you finish using LibrarySearch if you are on a public computer.
Search for the book you need. If there is more than one edition and/or an electronic copy of the book, LibrarySearch will group these together into one result. Click on View multiple versions to see all editions. Locate the edition you need, then choose Find & Request to find out where it is located, the classmark and whether it is available to borrow.
Search for books on your topic by entering your keywords in the search box and then selecting Search. Books which match your search will appear in your results. Remember you can refine your search using the options on the left-hand side, for example if you wish to only search for books which are available (ie which are not already out on loan to another user), select Available in the library.
To help you find out which books may be most helpful, select the Details link and there will sometimes be a link to the Table of Contents which will provide further information about the book and help you decide if it will be useful.
Use Advanced Search if you wish to search for books in more specific ways, for example searching for the keywords in the title only.
Some of your results will have a Virtual Browse link underneath, this lets you see which books appear alongside the book on the library shelves. You can browse backwards and forwards along this virtual bookshelf, discovering further books on similar subjects.
An alternative to searching is to browse for books and other items. Selecting Browse Library Catalogue enables you to browse library material by subject, author or title. You can also browse by partial or complete classmark. As the name suggests, Browse Library Catalogue is only browsing the local catalogue so is not as extensive as the search options which search more widely in databases.
Some tips on using Browse Library Catalogue:
- When browsing by subject note official subject headings are used which may differ from subject keywords you would expect, so you might like to check an item you know is relevant to see what subject headings are used in order to help you in your subject browsing
- When browsing by author enter their last name first, eg Hardy, Thomas
- When browsing by title omit any initial article, eg Return of the Native, not The Return of the Native
- When browsing by classmark, choose the appropriate classification scheme and enter either a partial or complete classmark
- When browsing by any of these options you may need to check more than one entry in the resulting list to find all the relevant records
The quickest way to find a journal is to search for the title, then on the left-hand side of your results, choose Journals underneath the Resource Type heading. Alternatively, you can choose Advanced Search and select Journal Title from the first drop down menu. If online access is available, click on View Online to open the eLibrary window. If you require the print version, click on Find & Request to find out which library holds the journal and the available years.
Enter some keywords from the author and/or title of the eBook you require. Before clicking Search, choose eBooks from the All Library Collections drop down menu. If an electronic book is available, click on View Online and Open source in a new window to view the text. You may be asked to enter your username and password.
If there is also an eBook version of a print item then LibrarySearch will group them together in one result. Click on View multiple versions to see all editions and media types of an item.
ArticleSearch helps you to find journal articles and other publications on your subject. To have full use of this service you will need to Sign In with your Cardiff University computer username and password.
The default search option is QuickSearch. QuickSearch looks for your keywords amongst a pre-selected collection of journals determined by the supplier of LibrarySearch and shows only those articles to which the library has full text access. The QuickSearch journal collection is continually growing, but does not offer a comprehensive search of Cardiff University's full journal collection.
Select an appropriate subject from the drop down menu next to the search box to search across a range of subject databases for journal articles and other publications. Online access to the full text of the items listed in the results of your subject search may or may not be available. If there is no full text available online, click on Check for print and click Go to search for a print copy in LibrarySearch.
If you have a large result list you may want to use the Refine My Results options to the left of the screen to narrow the list by date, author, subject or one of the other options. Select More options under any heading and you’ll see a new window with a list of subjects relevant to your results; you can include or exclude subjects singly or in combination. Exclude should be used with care, to ensure that you do not lose potentially useful results. Once you have selected your refine options they will appear at the top of your results list so it is easy to see how you have chosen to narrow your search down (and easy to cancel the selected refine option if needed).
The Creation Date option under the Refine My Results options to the left of the screen allows you to refine your search by the date the item was created. This is useful if you are only interested in items created within a certain time period. You can either choose a date range from the suggestions given or you can use the date slider option. You can type the years into the boxes, or use the slider to choose your date range. This works well with dates from 1950 onwards; earlier dates are not working so well. The years are rounded up, which means that you will find items with earlier dates in your results and the date range of the results sets may appear to be later than required. For example if you search for ‘welsh hymns’ and sort the result by Date Oldest, the oldest item will be from 1714 but the date slider will only offer a date range from 1800 because the year 1714 is ‘rounded up’ to 1800. You cannot change this by typing 1700 in the date box, it will always revert back to 1800. The item published in 1714 will be in the results set and the date in the record will not be affected by this. The date ranges affected are listed below:
- 0 through 1499 – Creates ranges of 500 years and rounds dates upward to the next half millennium. For example, a date of 523 is rounded up to 1000.
- 1500 through 1899 – Creates ranges of 100 years and rounds dates upward to the next century. For example, a date of 1632 is rounded up to 1700.
- 1900 through 1949 – Creates ranges of 10 years and rounds dates upward to the next decade. For example, a date of 1924 is rounded up to 1930.
- After 1950 – No rounding up is performed.
This issue is not unique to Cardiff; it is affecting all libraries with the same catalogue software and the suppliers are working to resolve it. Once supplied, we will implement the fix as soon as we are able to do so. In the meantime, please contact your Library if you are looking for older material and need some help working around this.
The coloured dots next to the results are a quick way to see whether an item is available. If you see a green dot the item is available, either as a print item on the shelf or as an electronic item which can be accessed online. A yellow dot indicates you will need to check the Find and Request tab for further details of availability. If you see a grey dot the item is not currently available but you may be able to reserve it.
To find and then search a specific database you will need to Sign In to LibrarySearch and then select Databases at the top of the page. By clicking the All databases tab you will see an alphabetical list which can be browsed to find the database you are looking for. Alternatively use a keyword search to locate the database using the search boxes. Selecting Show info will give you some information about the database. Clicking the database title will take you to the homepage where you can begin a search.
You can search multiple, selected databases using LibrarySearch. To select these you will need to Sign In to LibrarySearch and then click on Databases at the top of the page. You can then look through the alphabetical list, use a keyword search, or use a category search to find databases relevant to your subject area.
Once you have found the databases you wish to search, select the tick-boxes next to the titles. You can look at your list of selected databases at any point by using the My databases tab. Once you have selected all the databases that you want to search click Go to search. This will take you back to the LibrarySearch search box, with the drop down menu on the right now showing that it will be searching ‘Currently selected Databases.’
Use a keyword search to find a specific article, related articles or publications from your pre-selected databases. If the university has an online subscription to the journal article you require it will state ‘Full text available.’ To view this click View Online. A new window will open where you should select Go and you will be taken to the available full text. If there is no full text available online, click on Check for print and click Go to search for a print copy using LibrarySearch.
If you are a student or a member of staff at Cardiff University, select Sign In CU Staff/Students and enter your computer username and password. If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. Click on My Library Account to see a list of the books you have on loan. Here you can also see any reservations you have on books and any fees you may owe from fines.
If you are a student or a member of staff at Cardiff University, select Sign In CU Staff/Students and enter your computer username and password. If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. To renew all your books click on Renew All. If you wish to renew certain books only, select the books using the tick boxes and then click on Renew Selected.
Take note of the Status Column, which initially indicates whether your book is renewable or not. After renewing check the Due Date column to find out when your book is now due. The Status column will also indicate Success for a renewed book or Renew not allowed. If the renewal wasn’t successful this could be because another person has reserved the book or you have fines exceeding £10. You can contact the Library for more information.
If you are a student or a member of staff at Cardiff University, select Sign In CU Staff/Students and enter your computer username and password. If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. Then underneath the search result for the book, click on Find & Request. If the book you require is out of the library, select the + button next to the library where the book is located. Under the heading Reservation Options select Request. This will take you to the Reservation tab where if you select Reserve a hold will be placed on the book. If there is more than one copy, click Show all reservable copies and choose a specific copy from the drop down menu or leave it on Any Copy. Then click Reserve.
Please note: reservations can only be placed if the book is on loan to someone else.
If you find a useful item which has Store as its location, select the Store Request option at the bottom of the screen and complete the online form to place a request for the item. It will then be retrieved from the Store and sent to your home library, you’ll receive an email when it arrives.
How do I make an Inter-Library Loan request (Cardiff University staff and postgraduate research students only)?
The link for staff and postgraduate research students to place an Inter-Library Loan request is located at the bottom of every LibrarySearch webpage. Selecting Inter-Library Loan Request (Staff and PRGs) will take you to the Voyager library page to sign in and place the request.
Save useful books and articles by adding them to your e-Shelf (make sure you are signed in when you do this). Select the star icon next to the title you wish to save, the system will highlight the star and the item will be saved. Click on e-Shelf at the top of the screen to view your saved items. It is possible to print details of items on your e-Shelf as well as email items to yourself or export them to EndNote.
LibrarySearch results can be transferred to both EndNote Web and EndNote desktop.
To transfer individual results to EndNote, click on the Find & Request, Details, or Reviews & Tags tab beneath the search result. Then click on Actions in the top right-hand corner of the new window within the results list.
- To export to EndNote Web choose EndNote Web from the drop down menu. EndNote Web will automatically open in a new window. Login to your EndNote Web account and you will see a message confirming the result has transferred. Click on My References in EndNote Web to see the result in your unfiled folder.
- To export to EndNote desktop choose EndNote (RIS) from the drop-down menu. Ensure UTF-8 is selected and click OK. Click Open. The reference should appear in your EndNote library.
To export multiple results to EndNote Web, Sign In to LibrarySearch. Then add the items you require to your e-Shelf by clicking on the star icon next to them. When you have finished, select the e-Shelf link at the top right of the screen. Select the results you want to transfer.
- To export to EndNote Web select Push to EndNote Web in the Push to drop down menu and select Go.
- To export to EndNote desktop select Push to EndNote (RIS) in the Push to drop down menu and select Go. Ensure UTF-8 is selected and click OK. Click Open.
Sign In to LibrarySearch. Complete your search and select Save Search which can be found at the top of the left hand column. Enter a ‘Search name’ to define your search. Then select Save.
Creating an alert will mean that you are emailed when new results are found that match your search, for example when new articles are added to ArticleSearch. Updates will run at scheduled times to see if there are any new items matching your search and you will be emailed the results.
To create an alert you will need to Sign In to LibrarySearch. Complete your search and select Save search which can be found at the top of the left hand column. Enter a ‘Search name’ to define your search. Select Save & alert and enter an email address that you would like new results sent to.
Alternatively you can set up alerts for previously saved searches by going to My Library Account, the Searches tab, selecting Saved searches & alerts and selecting Update.
To view your saved searches and alerts, Sign In to LibrarySearch and go to My Library Account. Select the Searches tab and select Saved searches & alerts. Here you can click on Update to edit the alert, for example changing the email address they will be sent to, and Delete any alerts that you no longer require.
Creating a tag allows you to organise items together under an appropriate heading or ‘tag’, for example organising items into groups of similar titles, similar subject areas or texts relevant to a particular year group/course.
To create a tag you will need to Sign In to LibrarySearch. Under the item which you would like to tag, select Reviews & Tags. This will show you a list of the item’s current tags and give you the option to Add New Tag. Selecting this will open a new window where you can create a new tag by typing the term you would like to associate with the item into the text box (max. 35 characters). Alternatively, you can associate the item with an existing tag which you have previously created. Tags can be viewed and used by all users.
To view tags created by other users, you need to Sign In to LibrarySearch. Once you have searched for an item select Reviews & Tags under the item. This will reveal the list of tags associated with this item. Selecting one of these tags will take you to the list of items associated with it. Alternatively, if you select Tags at the top of the page you can see the most recent and most popular tags or use the search box. Sometimes if you search for your module code you will find the books on the module reading list have been tagged with the code, providing a simple way to access the list of books.
Sign In to LibrarySearch and click on Reviews & Tags underneath the item you wish to write about. This will then give you the option to Post Your Review. Here you are able to rate the item on a scale of 1 -10, 10 being the highest score. You can add a few words about the item, for example how useful it was for a piece of coursework – anything that you think other users might find helpful when selecting titles. Once you have completed your rating and comments, you can choose whether to have your name appear next to your review and tick to agree to allow the Library to use your review in LibrarySearch.
Sign In to LibrarySearch and select Reviews & Tags under the item to view any reviews that have been written about the item.
Find out more about borrowing, reserving and renewing.