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LibrarySearch FAQs

Why should I sign in?

Finding material

Renewing and requesting

Saving and exporting results

Saved searches and alerts

Tags and reviews

Help

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Why should I sign in?

Why should I sign in?

It is important to sign in to ensure you have access to all resources. Signing in will enable you to retrieve all available results and read the full selection of articles online because you will be authenticated as a licensed user via the University. Once you are signed in you can use the full range of LibrarySearch services, such as renewing and requesting items, saving items to your e-Shelf, saving searches and alerts and tagging and reviewing items

Sign in by selecting Sign in CU Staff/Students at the top right of the screen and entering your computer username and password.   If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. You will know you are signed in when your name appears at the top right of the screen. Make sure you sign out when you finish using LibrarySearch if you are on a public computer.

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Finding material

How do I find a book on my reading list?

Search for the book you need. If there is more than one edition and/or an electronic copy of the book, LibrarySearch will group these together into one result. Click on View multiple versions to see all editions. Locate the edition you need, then choose Find & Request to find out where it is located, the classmark and whether it is available to borrow.

 

How do I search and browse for useful books?

Search for books on your topic by entering your keywords in the search box and then selecting Search. Books which match your search will appear in your results. Remember you can refine your search using the options on the left-hand side, for example if you wish to only search for books which are available (ie which are not already out on loan to another user), select Available in the library.

To help you find out which books may be most helpful, select the Details link and there will sometimes be a link to the Table of Contents which will provide further information about the book and help you decide if it will be useful.

Use Advanced Search if you wish to search for books in more specific ways, for example searching for the keywords in the title only.

Some of your results will have a Virtual Browse link underneath, this lets you see which books appear alongside the book on the library shelves. You can browse backwards and forwards along this virtual bookshelf, discovering further books on similar subjects.

An alternative to searching is to browse for books and other items. Selecting Browse Library Catalogue enables you to browse library material by subject, author or title. You can also browse by partial or complete classmark. As the name suggests, Browse Library Catalogue is only browsing the local catalogue so is not as extensive as the search options which search more widely in databases.  

Some tips on using Browse Library Catalogue:

  • When browsing by subject note official subject headings are used which may differ from subject keywords you would expect, so you might like to check an item you know is relevant to see what subject headings are used in order to help you in your subject browsing
  • When browsing by author enter their last name first, eg Hardy, Thomas
  • When browsing by title omit any initial article, eg Return of the Native, not The Return of the Native
  • When browsing by classmark, choose the appropriate classification scheme and enter either a partial or complete classmark
  • When browsing by any of these options you may need to check more than one entry in the resulting list to find all the relevant records

 

How do I find journals?

The quickest way to find a journal is to search for the title, then on the left-hand side of your results, choose Journals underneath the Resource Type heading. Alternatively, you can choose Advanced Search and select Journal Title from the first drop down menu. If online access is available, click on View Online to open the eLibrary window. If you require the print version, click on Find & Request to find out which library holds the journal and the available years.

 

How do I find an eBook?

Enter some keywords from the author and/or title of the eBook you require. Before clicking Search, choose eBooks from the All Library Collections drop down menu. If an electronic book is available, click on View Online and Open source in a new window to view the text. You may be asked to enter your username and password. 

If there is also an eBook version of a print item then LibrarySearch will group them together in one result. Click on View multiple versions to see all editions and media types of an item.

 

What is Articles & More?

Articles & More helps you to find journal articles and other publications on your subject. To have full use of this service you will need to Sign In with your Cardiff University computer username and password. 

Articles & More looks for your keywords amongst a pre-selected collection of journals determined by the supplier of LibrarySearch and shows only those articles to which the library has full text access. This journal collection is continually growing, but does not offer a comprehensive search of Cardiff University's full journal collection. 

 

How do I narrow down my list of results?

If you have a large result list you may want to use the Refine My Results options to the left of the screen to narrow the list by date, author, subject or one of the other options. Select More options under any heading and you’ll see a new window with a list of subjects relevant to your results; you can include or exclude subjects singly or in combination. Exclude should be used with care, to ensure that you do not lose potentially useful results. Once you have selected your refine options they will appear at the top of your results list so it is easy to see how you have chosen to narrow your search down (and easy to cancel the selected refine option if needed).

 

How do I narrow my results by date?

The Creation Date option under the Refine My Results options to the left of the screen allows you to refine your search by the date the item was created. This is useful if you are only interested in items created within a certain time period. You can type the years into the boxes or use the slider to choose your date range. 

 

What do the coloured dots next to my results indicate?

The coloured dots next to the results are a quick way to see whether an item is available. If you see a green dot the item is available, either as a print item on the shelf or as an electronic item which can be accessed online. A yellow dot indicates you will need to check the Find and Request tab for further details of availability. If you see a grey dot the item is not currently available but you may be able to reserve it.

 

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Renewing and requesting

How can I see which books I have on loan?

If you are a student or a member of staff at Cardiff University, select Sign In CU Staff/Students and enter your computer username and password.  If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. Click on My Library Account to see a list of the books you have on loan.  Here you can also see any reservations you have on books and any fees you may owe from fines.

 

How do I renew my books?

If you are a student or a member of staff at Cardiff University, select Sign In CU Staff/Students and enter your computer username and password.  If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. To renew all your books click on Renew All.  If you wish to renew certain books only, select the books using the tick boxes and then click on Renew Selected.

Take note of the Status Column, which initially indicates whether your book is renewable or not.  After renewing check the Due Date column to find out when your book is now due.  The Status column will also indicate Success for a renewed book or Renew not allowed.  If the renewal wasn’t successful this could be because another person has reserved the book or you have fines exceeding £10.  You can contact the Library for more information.

 

How do I reserve a book?

If you are a student or a member of staff at Cardiff University, select Sign In CU Staff/Students and enter your computer username and password.  If you are a Lifelong Learning student, NHS staff member or associate member, please sign in using the Barcode/PIN option. Then underneath the search result for the book, click on Find & Request.  If the book you require is out of the library, select the + button next to the library where the book is located.  Under the heading Reservation Options select Request.  This will take you to the Reservation tab where if you select Reserve a hold will be placed on the book.  If there is more than one copy, click Show all reservable copies and choose a specific copy from the drop down menu or leave it on Any Copy.  Then click Reserve.

Please note: reservations can only be placed if the book is on loan to someone else.

 

How do I request an item from the Store?

If you find a useful item which has Store as its location, select the Store Request option at the bottom of the screen and complete the online form to place a request for the item. It will then be retrieved from the Store and sent to your home library, you’ll receive an email when it arrives.

 

How do I request an item from an NHS Wales hospital library?

If you are a member of the Cardiff University library service and wish to borrow a book from an NHS Wales hospital library, please ask your Cardiff University home library to obtain the book for you. If you are a member of an NHS Wales hospital library and wish to borrow a book not held in your library, please ask your library to obtain the book for you.

 

How do I make an Inter-Library Loan request?

The link for Cardiff University staff and students and Cardiff & the Vale/Velindre NHS staff to place an Inter-Library Loan request is located in the Quick Links and at the foot of every LibrarySearch webpage. Selecting Inter-Library Loan Request will take you to the Voyager library page to sign in and place the request.

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Saving and exporting results

How do I save useful books and articles?

Save useful books and articles by adding them to your e-Shelf (make sure you are signed in when you do this). Select the star icon next to the title you wish to save, the system will highlight the star and the item will be saved. Click on e-Shelf at the top of the screen to view your saved items. It is possible to print details of items on your e-Shelf as well as email items to yourself or export them to EndNote.

 

How do I export LibrarySearch results to EndNote?

LibrarySearch results can be transferred to both EndNote Web and EndNote desktop. 

To transfer individual results to EndNote, click on the Find & Request, Details, or Reviews & Tags tab beneath the search result. Then click on Actions in the top right-hand corner of the new window within the results list. 

  • To export to EndNote Web choose EndNote Web from the drop down menu. EndNote Web will automatically open in a new window. Login to your EndNote Web account and you will see a message confirming the result has transferred. Click on My References in EndNote Web to see the result in your unfiled folder.
  • To export to EndNote desktop choose EndNote (RIS) from the drop-down menu. Ensure UTF-8 is selected and click OK. Click Open. The reference should appear in your EndNote library. 

 

To export multiple results to EndNote Web, Sign In to LibrarySearch. Then add the items you require to your e-Shelf by clicking on the star icon next to them. When you have finished, select the e-Shelf link at the top right of the screen. Select the results you want to transfer. 

  • To export to EndNote Web select Push to EndNote Web in the Push to drop down menu and select Go. 
  • To export to EndNote desktop select Push to EndNote (RIS) in the Push to drop down menu and select Go. Ensure UTF-8 is selected and click OK. Click Open.

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Saved searches and alerts

How can I save my searches so I can re-use them later?

Sign In to LibrarySearch. Complete your search and select Save Search which can be found at the top of the left hand column. Enter a ‘Search name’ to define your search. Then select Save.

 

How do I create an alert?

Creating an alert will mean that you are emailed when new results are found that match your search, for example when new articles are added to ArticleSearch. Updates will run at scheduled times to see if there are any new items matching your search and you will be emailed the results.

To create an alert you will need to Sign In to LibrarySearch. Complete your search and select Save search which can be found at the top of the left hand column. Enter a ‘Search name’ to define your search. Select Save & alert and enter an email address that you would like new results sent to.

Alternatively you can set up alerts for previously saved searches by going to My Library Account, the Searches tab, selecting Saved searches & alerts and selecting Update.

 

Where do I find my saved searches and alerts?

To view your saved searches and alerts, Sign In to LibrarySearch and go to My Library Account. Select the Searches tab and select Saved searches & alerts. Here you can click on Update to edit the alert, for example changing the email address they will be sent to, and Delete any alerts that you no longer require.

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Tags and reviews

How do I create tags?

Creating a tag allows you to organise items together under an appropriate heading or ‘tag’, for example organising items into groups of similar titles, similar subject areas or texts relevant to a particular year group/course. 

To create a tag you will need to Sign In to LibrarySearch. Under the item which you would like to tag, select Reviews & Tags. This will show you a list of the item’s current tags and give you the option to Add New Tag. Selecting this will open a new window where you can create a new tag by typing the term you would like to associate with the item into the text box (max. 35 characters). Alternatively, you can associate the item with an existing tag which you have previously created. Tags can be viewed and used by all users.

 

How do I view tags created by others?

To view tags created by other users, you need to Sign In to LibrarySearch. Once you have searched for an item select Reviews & Tags under the item. This will reveal the list of tags associated with this item. Selecting one of these tags will take you to the list of items associated with it. Alternatively, if you select Tags at the top of the page you can see the most recent and most popular tags or use the search box. Sometimes if you search for your module code you will find the books on the module reading list have been tagged with the code, providing a simple way to access the list of books.

 

How do I review a book/journal/article?

Sign In to LibrarySearch and click on Reviews & Tags underneath the item you wish to write about. This will then give you the option to Post Your Review. Here you are able to rate the item on a scale of 1 -10, 10 being the highest score. You can add a few words about the item, for example how useful it was for a piece of coursework – anything that you think other users might find helpful when selecting titles. Once you have completed your rating and comments, you can choose whether to have your name appear next to your review and tick to agree to allow the Library to use your review in LibrarySearch.

 

How do I read reviews of an item?

Sign In to LibrarySearch and select Reviews & Tags under the item to view any reviews that have been written about the item.

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Help

How can I get help?

If you need help using LibrarySearch, please contact your Library or use Ask A Librarian – live

 

Find out more about borrowing, reserving and renewing.

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