Skip to content
Skip to navigation menu

 

Open Access FAQs

 


 

Is there a central fund to pay for Article Processing Charges (APCs)?

Cardiff University's Open Access Team has central funds to pay APCs for publications. Staff with current and expired grants, fellowships and PhD students are all able to access the funds.

 

Back to top


 

I am RCUK, Wellcome Trust or COAF funded. How do I access the central APC funds?

To access the central funds please complete the following brief application form as soon as your article is accepted and before you sign the licence agreement with the publisher.

 

 

Email the form to the Open Access Team via openaccess@cardiff.ac.uk and we will reply with a reference number and payment details. We aim to respond to emails very quickly to ensure that the publishing process is not delayed.

Please note that it is a requirement of RCUK, the Wellcome Trust and all COAF charities that every article they fund be published under the CC-BY licence. You must ensure that the publisher can apply this licence by checking their OA web page or by contacting them.

 

Back to top


 

I have other funding (not RCUK or COAF) or no funding. How do I access the central APC funds?

To access the central funds please complete the following brief application form, as soon as your article is accepted and before you sign the licence agreement with the publisher.

 

 

Email the form to the Open Access Team via openaccess@cardiff.ac.uk and we will reply with a reference number and payment details. We aim to respond to emails very quickly to ensure that the publishing process is not delayed.

 

Back to top


 

What is the difference between Green Open Access and Gold Open Access?

Green Open Access is where the author makes their article available to anyone online, usually in an institutional repository (ORCA). The post-print version (also called Author’s Accepted Manuscript) of the article is deposited as most publishers do not allow their final version (also called publisher's pdf) to be put into a repository.

Gold Open Access is where a fee is paid to the publisher to ensure that they make the final published version of the article available to anyone online; the average fee is £1500 but can vary from £60 to £3000.

 

Back to top


 

What is a CC-BY licence?

A CC-BY licence gives others the freedom to distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the licence you will need to select to meet the requirements of RCUK, COAF and the Wellcome Trust. Further information about licences is available.

 

Back to top


 

I hold an RCUK fellowship. Is this subject to RCUK Open Access publishing conditions or do they only apply to research grant holders?

RCUK's requirements for OA publishing apply to all published journal articles and conference proceedings which acknowledge RCUK funding, so this includes research fellows and holders of PhD studentships. 

 

Back to top


 

I am publishing a book arising from an AHRC grant. Does this need to be Open Access?

Currently the requirements for OA publishing from RCUK only apply to peer reviewed journal articles (including review articles) and published conference proceedings. There is no obligation to publish other forms of peer reviewed or non-peer reviewed work in an OA form, although the RCUK encourages authors to do this where possible. 

 

Back to top


 

What is a pre-print?

A pre-print is the manuscript an author initially submits to the publisher, before peer-review and revisions. 

 

Back to top


 

What is a post-print?

A post-print is the final author's version that is submitted to a publisher, after peer review and subsequent revisions. It won't have the publisher's brand and appearance, but the text should be identical or near-identical to the final publisher's version. A post-print might also be referred to as an Author's Accepted Manuscript (AAM). 

 

Back to top


 

How do I put a full text pdf version of my article into ORCA?

To upload a pdf to ORCA, log in to Cardiff Portal and select the Research tab. You can deposit the full text using "Manage My Publications". Please indicate which version of your article you are uploading and include the acceptance date, embargo date if applicable and details of any funding that you acknowledge.

Watch a video on how to add new publications to ORCA

 

Back to top


 

When submitting my article to the journal, I'm asked whether I want to pay for open access, assuming it is accepted. Do I have to pay for open access?

No, you do not.  You can comply with funder and REF requirements with Green Open Access (and so do not have to pay a fee) if the publisher’s self-archiving policies are compliant. Check Sherpa RoMEO to confirm that your journal complies with funder or REF requirements, or contact the Open Access Team.

 

Back to top


 

Where an article has multiple authors, who pays the Open Access fee?

Any institution can pay the OA fee, but it is usually the institution who administers the grant that will pay, provided that the authors acknowledge grant funding from RCUK, Wellcome Trust or a COAF member. For the institutional fund, where authors do not hold a grant, then any Cardiff author would be able to access the OA funding.

 

Back to top


 

What are the OA requirements for the next REF?

HEFCE mandates that for the post-2014 REF all submitted journal articles and conference papers, accepted for publication 1 April 2016 onwards, must be Open Access. The full policy can be viewed on HEFCE's website. Where a higher education institution (HEI) can demonstrate that it has taken steps towards enabling Open Access for outputs outside the scope of this definition, credit will be given in the research environment component of the post-2014 REF. Therefore, Cardiff University strongly encourages authors to comply as soon as possible.

To comply, authors are required to upload the post-prints of their papers to ORCA, our institutional repository, within three months of acceptance.  

 

Back to top 


 

My publisher doesn't offer an Open Access route. Is there anything I can do?

You can negotiate with your publisher for the rights to deposit your paper in ORCA. Publishers usually offer a standard contract, but they may be prepared to negotiate terms with individual authors, particularly if this is a funder requirement. 

Template emails for this purpose can be found here:

 

 

 

Otherwise you may wish to consider publishing in a different journal.