Grading Review Procedure
This procedure applies to the review of the grading of posts in the Managerial Professional and Specialist staff (MPSS), Administrative Support, Technical Services and Operational Services career pathways and Research posts. Applications for academic promotion (Personal Chair, Reader and Senior Lecturer) which are covered by separate procedures.
If you require any further information or assistance please contact the relevant Human Resources Manager for your School / Professional Service who will be able to provide specific advice tailored to the individual case(s).
Declaration of Intent to Apply
The grading review procedure is initiated by the completion of a ‘Declaration of Intent to Apply’ form (downloadable from this page), which is submitted to the Human Resources through the firstname.lastname@example.org email.
Regrading Explained briefing/advice session
Following receipt of the ‘Declaration of Intent to Apply’ form, HR will invite the role-holder to the next available ‘Regrading Explained’ briefing/advice session. Following attendance at one of these sessions, the role-holder can submit their grading review case.
The sessions provide an overview of the process and useful advice on how an application should be constructed. Further details can be found at the following linkor please contact the Staff Development Team on 029 20 874453 or email Staffdevelopment@cardiff.ac.uk.
Return of Documentation
Completed applications will be accepted in Human Resources only on receipt of all of the following documents:
- a fully completed HERA Review Request form (with all relevant signatures and comments)
- a verified HERA questionnaire
- an up to date job description
- an organisational structure chart
The documents should either;
- be sent, via hard copy, to Human Resources at the following address:
10th Floor, McKenzie House
30 – 36 Newport Road
- Scanned in and emailed to email@example.com
Grading Review Process
On receipt of the application within HR the questionnaire will be scored by two trained HR role-analysts and the agreed score reviewed in accordance with the University’s established grade boundaries.
The outcome will normally be confirmed to the Head of School/Professional Service and the post-holder within two working weeks of the application being considered.
There are three possible outcomes;
- The role is correctly graded; or
- The role has developed and moved to a higher grade; or
- The role is below the requirements of the current grade, and the post will be moved to a lower grade.
Consideration of Awards
Any change in salary will be effective from the first of the month following receipt of the application by the HR Division. It is not possible to backdate awards.
Appealing the decision
The role-holder has a right to appeal the decision. Any formal appeal must be submitted in writing to the Director of HR Operations within ten working days of the date of the letter giving the outcome of the application. This letter must state the grounds of the appeal, with reference to the ‘HERA Review Request Form’ and ‘HERA Questionnaire’.
These documents will be considered by an appeal panel, made up of;
- A Pro Vice-Chancellor
- A Head of School/Directorate
- A representative from Human Resources
- A relevant trade union representative
The decision of the appeal panel is final.