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HESA returns 2013-14

The Higher Education Statistics Agency (HESA) is the official agency for the collection, analysis and dissemination of quantitative information about higher education.

It was set up by agreement between the relevant government departments, the higher education funding councils and the universities and colleges in 1993, following the White Paper “Higher Education: a new framework”, which called for more coherence in HE statistics, and the 1992 Higher and Further Education Acts, which established an integrated higher education system throughout the United Kingdom.

Cardiff University Objectives 2013/14

To collect personal and contract information for all staff employed between 1st August 2013 and 31st July 2014.  This includes Academic casual staff as well as contracted employees.

Most of this information is captured through our current HR systems however there are data requirements for the 2013/14 return that we do not hold centrally.  With this in mind we are asking schools to provide any information we may currently be missing.

Data Collection

To capture any missing information for staff we will send each school a spreadsheet with the full cohort of people and contracts we expect to return to HESA for 2014.  From this we ask that the school complete the fields required for this return from a selection of drop down options (where possible we have provided previous data provided for 2012/13 which can be verified/updated accordingly).

For the fields you are require to complete please see the attached PDF file to the right.  This will provide full guidance for how each item should be populated.  Clinical and Healthcare staff information should only be completed by the relevant schools.




Return Date



Sent To

Friday 23rd May 2014

Friday 13th June 2014

All HR Person and Contract Records for all staff within HESA period 1st August 2013 to present


School Managers/Heads of School


Monday 14th July 2014

Friday 1st August 2014

All HR Person and Contract Records for all staff within HESA period 1st August 2013 to 31st July 2014 to include any new starters not previously included in the first request in May 2014


School Managers/Heads of School


Monday 18th August 2014

Friday 29th August 2014

HESA School sign-off


School Managers/Heads of School



Please send your completed files to and include “HESA2014” in the subject line.  Should you have any queries please do not hesitate to contact us further.

You can also contact us on 02920 879777