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Meeting Rooms

What is available?

We have five meeting rooms (rooms 3.03, 3.04, 3.08, 3.10 and 3.19) which seat from 4 to 40 people. Maximum numbers vary depending on layout. Laptops, data projectors, flipcharts and a TV/video player can also be booked to use in the meeting rooms. Please refer to the Graduate Centre policies page for more detail about the use of equipment.

The Café Bar has a capacity of 130 seated and 200 standing; and can be booked for parties, quiz and film nights, discussion nights and other large events. The Café Bar has sufficient power for a DJ or live music, although events with amplified music are limited to one per week. There are two large screen televisions with LCD projectors, so PowerPoint can be used, as can DVDs and we have a Nintendo Wii console which can also be used.

Coffees and teas are available directly from the Graduate Centre; please phone for current prices. Cardiff University Catering or the Students’ Union can provide a range of hot and cold menus for lunches, suppers, or receptions. Meeting participants may also use the Café Bar which is open Monday to Friday, 11.00 a.m. to 2.00 p.m. and Monday to Friday (plus Saturdays in autumn term only), 5.00 p.m. to 11.00 p.m.


Who can use the Rooms?

Student Use:
Meeting rooms in the Graduate Centre can be used by currently enrolled Cardiff University postgraduate students for activity related to their course, such as study groups, syndicate meetings, seminars, presentations or receptions.  They are not available for personal or society use.  Normally, the booking period for meeting rooms is limited to four hours for advance bookings, but booking time can be extended on the day if no other users have requested the room.

The Café Bar can be booked for social events by and for Cardiff University postgraduates, but the group will normally not be granted exclusive use. 

Other Use:
The Graduate Centre is primarily for Cardiff University postgraduate students, so it is not often possible to accommodate non-student use.  

University Academic Schools and Divisions may use spaces; however, a fee is charged if the audience is not primarily postgraduate students and, as noted above, priority is normally given to student users.  

External organisations may be able to book space during off-peak periods, however a fee will always be charged.  Please telephone for current rates on 029 2087 4748.

We reserve the right to refuse use of Graduate Centre space. This is most likely if use is not compatible with other activity in the Centre.


How to book

Advance bookings may be made by telephone on 029 2087 4748 or in person at Graduate Centre Reception.  Postgraduate students can also check availability on the day and request usage from staff if the room is available.

In all cases, a room booking form must be completed, which can be downloaded from the resources (right menu) and submit it to the Graduate Centre.  Students booking by telephone will be required to show identification at reception before the room can be used.  

External organisations must provide a billing address and may be required to pay a deposit for use.

If you have any special requirements or are planning a more complex events such as a conference, you can arrange to meet with a member of staff to discuss these.

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