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Meeting Rooms

What is available?

RoomCapacity & SetupNotes / Equipment
3.034 people- round table

All rooms feature a whiteboard

Laptops, data projectors and board pens are available for use in all rooms

Wifi access is available across all our rooms


3.044 people - round table
3.088 people - boardroom
3.1020 people - horseshoe
3.1932 people - horseshoe 40 people - lecture
Common Room

70 - lecture
130 – seated
200 – standing

25 – rear raised area only adjacent to bar (can be booked for small parties)

Bookable for parties, quiz and film nights, discussion nights and other large events.
A drinks bar is available on request for large events

Equipment includes two ceiling-mounted LCD projectors connected to free-view and DVD player at front and rear of room, Nintendo Wii, Mixing board and microphone

3.054 additional pod rooms, that can accommodate 1-2 people each

Each pod features a fixed PC.

These rooms are used exclusively by International Student Support from Monday - Friday, 9am until 5pm. The may be booked by students during evenings and throughout the weekends.

3.094 pods that can accommodate up to 4 peopleThese are currently 'first come, first served', rather than being bookable.


Who can use the Rooms?

Meeting rooms in the Graduate Centre can be used by currently enrolled Cardiff University postgraduate students for activity related to their course, such as study groups, syndicate meetings, seminars, presentations, interviews, film screenings or receptions.  Rooms are not available for personal or Union society use, other than postgraduate societies.  

The Common Room can be booked for social events by and for Cardiff University postgraduates, but the group will normally not be granted exclusive use. 

University Academic Schools and Professional Services staff may use spaces for postgraduate-related activity. Other use (e.g. by external organisations) will be considered on a case-by-case basis. The Graduate Centre is primarily for Cardiff University postgraduate students, so it is not often possible to accommodate non-student use.  

We reserve the right to refuse use of Graduate Centre space. This is most likely if use is not compatible with other activity in the Centre.

External organisations must provide a billing address and may be required to pay a deposit for use.

Please ensure that you have read the Graduate Centre Policies document (available from the Graduate Centre Policies webpage) before making a booking.

How can rooms be booked?

Bookings (advance and on the day) may be made by telephone on 029 2087 4748, in person at Graduate Centre Reception or by email to 

In all cases, a room booking form must be completed (which can be downloaded from the resources on this page) and submitted to the Graduate Centre in person or by email.  

If you have any special requirements or are planning a more complex event such as a conference, we recommend that you meet with a member of staff to discuss these.

Students will be required to leave an ID card at reception before the room can be used.  


If you wish to cancel your booking, please inform the Graduate Centre staff that you no longer require the room

Rooms will only be held for 15 minutes after the stated start time of a booking. If you do not arrive for your booking by this time, the room will be released if others request it  


When making a booking, please take note of events happening elsewhere in the Students' Union building, which may cause noise disruption. A list of planned events is available on our website.


Room bookers will be asked to indicate whether they expect to have catering at a meeting or event and must make their own arrangements for such provision. Cardiff University Catering, the Students’ Union or other local suppliers can provide a range of hot and cold menus for lunches, suppers, or receptions as well as coffee, tea, cold drinks). 

The Graduate Centre
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