Skip to content
Skip to navigation menu


Committee Secretaries Toolkit

The documents listed below are intended as a resource for University Committee secretaries, giving both general and specific guidance on various aspects of the work and duties of a committee secretary. The guidance is an attempt to share and develop good practice and consistency of approach. It has been developed to assist secretaries to University-level committees but may also be of use to secretaries of other committees.

Please contact Lisa Williams / Sarah Hanks (ext 74297) in Committee Support if you have any queries or comments/suggestions; or email

Toolkit Contents 

1.      Committees Secretaries Guidelines

2.      Minutes house-style

3.      Cover sheets (in development)

4.      Standing Orders governing University Committees

5.      Committee Structure

6.      Committees Contacts and Terms of Reference (in development)

7.      Annual Cycle of Business - examples

8.      Guidelines on Drafting Papers/Reports

9.      Nomenclature